Taming The Floor Plan Monster

There is a beast among us.  It is ever present and lurks within the shadows of our business.  Those in the new vehicle retail business are acutely aware of its presence.  It rears its ugly head from time to time and we all have to deal with the consequences it brings down upon us.  It infects our mind, body and spirit.  It feeds on vehicle inventory management decisions that were made without scientific facts.  It eats our cash.  It has its way with managers and dealerships that still order vehicles by “gut feel” and factory recommendations.  It wreaks havoc on one of our most coveted items, our bottom line.  It is the Floor Plan Monster.
It is a cunning monster.  It is self replicating.  It is demoralizing. Just when you think you have it under control, it rebounds stronger than Shaquille O’Neal and knocks you down again and again.  The most important thing is it can be tamed, harnessed and even become one of your revenue producing allies.  Its weakness is information.  Information however, without implementation will not defeat it.  Its Achilles heel is a new vehicle inventory management system that is implemented and used every day on every new vehicle inventory management decision that is made.

Can you imagine what life would be like if your parts manager was stocking your shelves by “gut feel” or what the manufacturer wants them to stock?  It would be total chaos.  He/she uses a stocking guide everyday.  It is the absolute Bible for the department. The average cost per part you stock is less than $40, and your store manages over 8,000 part numbers with precision.  Do your new vehicle department managers use an objective, data driven, easy-to-use stocking guide on a daily basis?  Have you ever heard them say, “I know what sells”?  Are you running on floor plan credits month after month?  The average cost per new vehicle now exceeds $25,000.  Are you managing your new vehicle department inventory with precision?

In hundreds of new vehicle dealerships across the country inventory allocation meetings go something like this:  The dealer asks the members of the management team two basic questions.  “How many did we sell in the previous period?” and, “How many do you think we are going to sell in the coming period?” 

Once those two numbers are determined, the decision is made as to how many they were going to purchase and commit to for that particular period. This is not an effective new vehicle inventory management system.  This type of decision making process simply “feeds” the monster. 

It was once thought not long ago, that “knowledge was power.”  That changed in the 90s to the belief that “information was power.”  We now know that true power is earned by coupling knowledge and information through “implementation.”  Knowing what needs to be done and doing it are two very different things.  The entire thrust of this article is to expose you to the ways in which hundreds of new vehicle dealerships across the country are working on keeping the majority of the floor plan credits in the house and are operating on a floor plan credit balance YTD. 

Virtually all of the manufacturers today have the ability to make a vehicle appear on your lot between four and six weeks from the time you order. Sure there are a few exceptions, material holds and constraints, but by and large, normal system fill is less than 45 days.  Depending on the manufacturer, those that have a floor plan assistance program will generally allow you enough floor plan credit to carry up to a 71-day supply before incurring “net floor plan charges.” 

The secret then is to implement a system that will allow you to carry more of the right inventory more of the time and not exceed a 71-day supply on the ground.  Ideally, we shoot for a 60-day supply of ground stock and no more than a 60-day supply in the supply chain system.  Sound like a pipe dream?  It’s not.  It can, and does happen, but not without diligent daily implementation of a new vehicle inventory management system. 

The principal idea of any good vehicle inventory management system is to quickly give information to management that will lead to implementation and help accomplish the following:

  1. Continually phase in what we need and phase out what we do not. 
  2. Make it easy to read, use and understand.
  3. Recommend some specific action that needs to be taken. 
  4. Make decisions based on actual data, not “gut feel”.

 Pictured below is an example of an actual dealership comparing the previous 4-year calendar YTD in net floor plan charges.    

As you can see there was over a $300,000 net swing from the end of 2005 to the end of 2006.  This store averaged a little over 120 new vehicle sales per month for both 2005 and 2006.  What was the difference?  Days supply!  This store decided to implement inventory management into their daily process and sold roughly the same number of units as the prior year.  The days supply of inventory for 2005 averaged 105.  Days supply for 2006 was reduced to and maintained at 63.  Their gross went up per unit by over $100 simply because their quickness of turn increased. The $300,000 net floor plan swing all fell directly to their bottom line.  They tamed the floor plan monster.  You can too.    

If you would like to see what your net floor plan chart looks like for the past four calendar years, simply drop me an e-mail and request the “Floor Plan Monster” file.  I will send it to you, and you can plug in your own numbers and see for yourself.  Don’t let the floor plan monster into your store again.  Develop and implement an inventory management system.  Then insist that the system become inviolable.

 Vol 4, Issue 3 

About the author

Scott Dreisbach

Contributing Author

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